In today's digital-first workplaces, information is your biggest asset—and your biggest bottleneck. From marketing teams buried in campaign documents on Google Drive to HR leaders trying to retrieve policy updates from SharePoint, organizational knowledge is scattered across dozens of tools.

The result? Employees spend nearly 9.3 hours per week just searching for the information they need. (Source) That's over a full working day lost every week.

You don't have a knowledge shortage.

You have a knowledge fragmentation problem.

The Knowledge is There. But It's Everywhere

Let's paint a familiar picture:

Project briefs are saved in Notion.
Legal policies live in SharePoint.
Financial forecasts? Buried in Excel sheets on OneDrive.
Sales decks are tucked away in Dropbox.
Client emails are stuck in Gmail threads.
And ideas? Floating in Slack or Teams chats.

Each department runs on its own set of tools. Knowledge gets siloed. (Harvard Business Review on information silos). Context is lost. And employees are left asking the same questions over and over.

Meet PromptX: Search Once. Find Everything

PromptX, is your AI-powered enterprise knowledge assistant designed to unify, search, and surface insights from across your tool stack. With PromptX, you can:

Search across tools like Google Drive, SharePoint, Notion, Slack, Confluence, and more—in one place.
Understand questions in context and not just keywords.
Retrieve answers, not just files.

Here's how PromptX transforms the way your teams work.

1. Unified, AI-Powered Search overy

At its core, PromptX integrates with your most-used apps and cloud services, creating a centralized search experience. Our multi-connector framework syncs with your existing platforms, meaning you no longer need to toggle between 10 tabs to get one answer.

But this isn't your typical keyword search. PromptX is powered by semantic understanding. Ask a query like, "What's our Q3 marketing budget trend?" and PromptX understands the intent, filters the noise, and surfaces the most relevant information.

2. Contextual Discovery

Knowledge discovery isn't always linear. Sometimes, you start with a hunch or a vague idea. PromptX supports this exploratory thinking. Ask open-ended questions like, "How did we address customer complaints last quarter?" and PromptX scans across emails, feedback forms, and meeting notes to stitch together a narrative—connecting the dots you didn't know existed.
It's like having an always-on analyst at your fingertips.

3. Workspaces for Collective Intelligence

Information becomes knowledge when it's organized and shared. That's where Workspaces come in.

PromptX lets you create collaborative spaces around teams, projects, or topics. Add files, pin links, include comments, and keep everything in one structured, searchable location. It supports real-time collaboration while maintaining permission-aware access based on roles and visibility settings.

Whether you're onboarding a new hire or prepping for a board meeting, Workspaces help build institutional memory that scales.

4. Document-Level Security

PromptX honours your existing security protocols. Access controls from Google Drive, SharePoint, and other tools remain intact. This means users can only view what they already have permission for. No risk of data leaks. No extra configurations are required. Security teams love us because we don't ask them to reinvent the wheel—we just help roll it faster.

5. Adaptive Prompt Library

Not every employee is a power searcher.

That's why PromptX comes with an adaptive prompt library that suggests useful query templates based on user roles, search history, and task context. It nudges users to ask better questions and discover faster answers—boosting productivity for everyone from junior staff to C-suite executives.

6. Insights & Analytics

PromptX provides admins and team leads with visibility into what employees are searching for, where gaps exist, and how knowledge is being used. Forrester reports that organizations can reduce search time by up to 35% with intelligent enterprise search solutions. (Forrester Research)

Spot trends like frequently unanswered queries, documents with high engagement, and departments with recurring knowledge gaps. These analytics help you identify weak links and prioritize documentation and training accordingly.

Why It All Matters

In high-velocity environments, access to knowledge is a competitive advantage.

Without it:

Projects slow down.
Teams duplicate effort.
Knowledge walks out the door with employees.

PromptX solves this by becoming your knowledge layer—sitting above your ecosystem of tools, integrating context and content into a single, streamlined experience.

You no longer have to remember where the knowledge is. PromptX remembers for you.